Pricing & Venue Policies
Your Vision, Your Budget, Your Venue
Planning your dream event should be as thrilling as the celebration itself. At Wildflower & Ember Events, we’ve replaced confusing contracts and hidden fees with total transparency, open vendor policies, and incredible flexibility.
Our 1,400-square-foot venue is your blank canvas. Whether you are popping champagne for a full-day wedding bash or hosting a two-hour creative workshop, our customizable packages are designed to bring your exact vision to life, without breaking the bank.
Rental Rates & Packages
We offer an accessible hourly rate with options to bundle your time for greater value.
Base Hourly Rate:
$135 per hour
Minimum Booking:
2-hour minimum required for all events.
Discounted Packages:
We offer tailored packages and small discounts for 4-hour, 6-hour, and full-day (10-hour) event blocks.
Weekend Upcharges:
Friday events incur a flat $75 upcharge; Saturday events incur a flat $100 upcharge.
Event End Times:
Sunday–Thursday events must conclude by 9:00 PM. Friday–Saturday events must conclude by 10:00 PM.
Corporate & Networking Rates
Business bookings run on their own rate card, separate from the hourly rate above.
90 Minutes
$200
Half Day · 4 hours
$600
Full Day · 8 hours
$1,100
Weekly Networking Membership
One 90-minute meeting every week, for groups that gather on a schedule.
- Monthly$800
- Six Months$4,750
- Yearly$9,000
What is Included in Your Rental
When you book Wildflower & Ember Events, you gain access to our modern amenities and essential furnishings at no extra base cost.
Furniture:
4 large tables (seating 6-8 guests each) and 2 small high-top tables (with 2 stools each). You can bring in additional seating for up to 90 guests.
Audiovisual Tech:
4 modern TVs, a premium sound system, Bluetooth connectivity, and high-speed WiFi.
Prep Kitchenette:
Equipped with a refrigerator and prep area for you or your caterer.
Photo Backdrop:
Exclusive use of our signature greenery photo wall.
Convenience:
Dedicated shared parking lot, street parking, and ADA-accessible entry and restroom.
Vendor, Food & Alcohol Policies
We champion an open vendor policy so you can make the space entirely your own.
Catering & Food:
You have total vendor freedom. Bring in your own food or hire the external caterer of your choice. No restrictive lists or hidden fees.
Alcohol Policy:
Outside alcohol is permitted. While a licensed bartender is not strictly required by the venue, all alcohol service must comply with local regulations.
Insurance Requirements:
For your protection and ours, all professional outside vendors (caterers, rental companies, etc.) must be licensed and provide proof of insurance before your event.
Securing Your Date: Deposits & Cancellations
Because our Smithville venue is highly sought-after, we require a deposit to lock in your date on our calendar.
Deposit:
A 50% deposit is required at the time of booking. $200 of this deposit is strictly non-refundable.
Cancellations (30+ Days Out):
You will receive a full refund of your payment, minus the $200 non-refundable fee.
Cancellations (15-29 Days Out):
You will receive a 50% refund, applied after the $200 non-refundable fee is deducted.
Cancellations (Under 15 Days):
No refunds are issued for late cancellations, but you will have the opportunity to reschedule your event for a future date.
Optional Add-On Services
Want to make your planning experience completely effortless? Our knowledgeable staff offers the following services for an additional fee:
Premium Table LinensLinens for your tables, pressed and in place before your first guest arrives, so there is nothing to source, fold or return.
In-House Décor RentalsBorrow from our on-site collection instead of buying pieces for a single day. Tell us the look you are after and we will pull what suits it.
Professional Setup & Teardown Services (Note: Setup/teardown is the client’s responsibility unless purchased as an add-on or included in a specific package).
Ready to Reserve Your Space? Contact Us Today
Don’t leave your next important gathering to chance. Reach out to the Wildflower & Ember Events team today to request a customized quote, build your perfect event package, or schedule a private tour of our historic building.